A full-service Unions With Celia wedding planner plans the entire event from start to finish. This includes sending out invitations, sourcing vendors and being on-site to ensure everything runs smoothly.
The role requires a calm demeanor and excellent interpersonal skills. You need to be a great negotiator to get the best service at the lowest price.
1. They’ll help you stay on track
A wedding planner can help you stay on track with your planning, meeting deadlines, and staying within budget. They can also help you choose the best tools to use (e.g., Postable, Zola to manage RSVPs or even just a Google Doc) to keep everyone on the same page.
During your consultation, they’ll ask about your vision and taste, which will allow them to connect you with vendors that fit your style, size and budget. They’ll also help you avoid wasting time by looking at venues or scheduling appointments that don’t align with your expected budget.
2. They’ll help you stay organized
The wedding planner helps couples keep track of everything they need to do, and when. This includes the big things like booking venues and setting the date, and the small ones such as tracking RSVPs and figuring out seating arrangements.
They also help you deal with unexpected issues and hiccups, acting as quasi-therapists when etiquette questions arise. They can also be a huge asset when it comes to dealing with stressful family dynamics.
Make sure you have a good note-taking app to take notes when meeting with vendors and referencing style inspiration. You’ll thank yourself later.
3. They’ll help you stay on budget
A wedding planner is a valuable resource for keeping your budget on track. They can advise on savvy decor, rental and vendor packages that will help you stay within your wedding budget.
They will also be with you at all your vendors’ meetings, which helps keep everyone on the same page and helps to prevent any unforeseen costs. Plus, they may have a relationship with vendors that can save you money by providing discounts for being their wedding planner client!
They’ll even help you keep track of your RSVP responses and meal choices so that you can get a clear picture of how many guests will be attending your big day.
4. They’ll help you stay organized
Wedding planners keep track of every detail of their clients’ big day. They schedule vendor appointments and meetings, order save the dates, host wedding website creations and send out invitations.
Having an organized planner will ensure that all wedding planning tasks are completed on time and with no errors or oversights. This will help avoid late fees from vendors and will ensure that the final product is exactly as the couple envisions it.
Organizing also helps couples stay on top of their budget and make sure they don’t overspend. This is especially important if they are having a destination wedding or getting married in a unique venue that may require additional set-up fees.
5. They’ll help you stay organized
A wedding planner should be able to put themselves in their client’s shoes and truly understand what they want. They should also be a superb negotiator.
Wedding Planners should always be prepared to make lists for themselves and their clients, including big to-do list items, smaller to-do list items, wedding vendor research information and style inspiration ideas. This will help them stay on top of their tasks and remember all the details that need to be worked out.
They should also be able to help their clients work through any potential etiquette issues that may arise throughout the process.
6. They’ll help you stay organized
A wedding planner will usually have some organizational skills of their own, but their job requires more than just that. A good planner can also act as a therapist and sounding board when the stress gets too high.
They’ll also help their clients create and implement a planning timeline that breaks down the bigger tasks into more manageable timeframes. They’ll also assist with comparing venues and making sure that the final guest count and budget are accurate.
They’ll also keep track of all the documents involved in the process (from wedding inspiration guides to vendor contracts) and make them easily accessible as needed.
7. They’ll help you stay organized
A great Wedding Planner will get to know you and your vision for your big day. They’ll also be flexible and able to change plans when necessary.
They’ll also help you stay organized by creating a planning calendar and keeping track of deadlines like deposits and follow-up emails. They might even recommend setting up a dedicated email account to prevent important wedding-related documents from getting lost in your regular inbox. Also, they’ll help you navigate any tricky etiquette situations that may arise throughout the process! Like deciding how to handle divorced parents or telling a family member that their kids won’t be invited.
8. They’ll help you stay organized
Some vendors (like photographers and videographers) book a year in advance, so it is important to begin booking appointments with them as soon as the wedding date is set. This will help the client avoid disappointment if their preferred vendors are already booked.
Wedding Planners also know that many hands make light work and can delegate tasks to other members of the wedding party, friends and family. This will prevent the couple from feeling overwhelmed. It will also save their regular emails from getting cluttered with wedding vendor promotional emails.
9. They’ll help you stay organized
Even if you’re super organized, the sheer number of documents and details involved in planning a wedding can be overwhelming. A planner can help you keep track of things by creating lists and ensuring that important dates are marked on your calendar.
Consider setting up a dedicated email account specifically for wedding planning so that important documents don’t get lost in your regular inbox. You can also share this email address with anyone else helping you plan, without compromising your personal account. This helps keep everyone on the same page and prevents confusion and miscommunication.
10. They’ll help you stay organized
A wedding planner will create a full, minute-by-minute timeline that will be shared with everyone involved in the process. This will help couples stay on track with their planning, and it will also make sure that all vendors are aware of their responsibilities and arrival times.
A planner will also set up a dedicated email account for their clients so that important wedding-related information won’t get lost in their regular inboxes. This will also prevent promotions from wedding vendors from overwhelming a couple’s personal inboxes. They can also assist with creating a seating chart for their guests by grouping work colleagues or old high school and college friends together.